Quotation Generator

What this tool does

Quotation Generator builds a non-binding price quote with your business and client details, line items, tax and a validity date, previewed live exactly as it will print, ready to save as a PDF directly from your browser’s own print dialog.

A quotation proposes pricing for a prospective job or sale before any commitment is made, distinct from an invoice (which requests payment for work already agreed or delivered), and needs its own validity period rather than a due date.

This tool builds a clean, professional quotation with your business and client details, line items, tax and a "valid until" date, previewed live exactly as it will print, ready to save as a PDF directly from your browser’s print dialog.

How to use Quotation Generator

1. Fill in your business details, the prospective client’s details, quote number and dates.
2. Add line items with quantity and rate.
3. Set a tax percentage and a valid-until date.
4. Press Print / Save as PDF and choose "Save as PDF" as the destination.

Tips for better results

• Including a clear "valid until" date protects both sides, the client knows how long the pricing is guaranteed, and you’re not bound to outdated pricing indefinitely if costs change.
• When the print dialog opens, choose "Save as PDF" as the printer/destination rather than an actual physical printer, to get a downloadable PDF file.
• Unlike an invoice, a quotation doesn’t request payment, it’s a proposal the client can accept, negotiate, or decline, keep the language in your terms section reflecting that non-binding nature.
• Only the quotation itself prints, the editing form above it is automatically excluded, giving you a clean, client-ready document.

Common use cases

• Sending a prospective client a formal price estimate before starting a job.
• Proposing pricing for a product or service that still needs client approval.
• Generating a professional-looking quote without subscribing to dedicated quoting software.
• Producing a PDF quotation to attach to an email proposal.

Common mistakes to avoid

• Confusing a quotation with an invoice; a quotation proposes pricing before commitment, an invoice requests payment for work already agreed or delivered, using the wrong one can send the wrong signal to a client.
• Omitting a validity date, leaving pricing effectively open-ended and potentially binding you to outdated figures if costs change before the client responds.
• Printing to an actual physical printer instead of choosing "Save as PDF" as the destination, resulting in a paper printout instead of the PDF file you likely wanted.